A company needs intranet software to keep their internal communications network secure and private. An intranet can be accessed only by employees of the company and they can share documents, collaborate and communicate through the network. They can access resources both internal and external through the network.
Benefits
Intranet software has many benefits. The company can develop a corporate culture by facilitating sharing of information and news among employees. Employees can easily communicate across departments and teams. Companies can form distinct teams to perform specific tasks and use the intranet software like the igloo software to help them work in harmony with the rest of the company and achieve required goals.
Functions
Intranet software helps the workforce of the company communicate with each other to achieve goals faster. Intranet software serves to make collaboration easy. Several sections of the workforce can share their expertise and work together in harmony.
Considerations
Good intranet software should be easy to control. The site administration of the software should have user friendly tools to effectively control content on the site and monitor usage by employees. The software should be easy to use. Users should find it easy to edit files, modify documents, edit messages and assign tasks. The navigation of the intranet page layout and site plan should be simple because not all employees will be tech savvy. Social tools should be incorporated in the intranet to make communication and collaboration among employees faster and more effective. The software company should send their employees to train the employees of the company to ensure that all employees log in and use the software often and efficiently. The software should have mobile capabilities including cloud storage capabilities. This will help those who use their mobile devices more than their computers. The company must make a budget based on their unique requirements and choose an intranet software that is suitable for their needs and that fits in with their budgets. The software should be compliant with all current regulations and established standards for intranet software.
Security
Intranet security should be the most important component of setting up a network. The software chosen by the company should allow anonymous access. It should allow secure access and sharing of certain information among specific groups of employees. If the network allows social networking, the administrators should be in a position to easily monitor and control the group. Some companies employ temporary employees and also use outside support. The software used for the intranet network should allow limited access for some employees. The software must allow the administrators to monitor updating or changing of personal information by employees.
The success of a company today often depends on the efficiency of its intranet. It enables communication among employees and greater communications results in a happy workforce. Employees can discuss issues and employers can recognize the contribution of an employee or team easily through the intranet. The company can save time and increase the collaborative efforts of teams through an effective and efficient intranet.
